We know many AP coordinators want to continue supporting their students in their AP journey during this challenging year. Here’s an overview of what you should do and what you no longer have to do in light of this year’s switch to at-home testing.
You should know that your students are all set to take the exams they registered for. If you’ve submitted AP Exam orders by the ordering deadlines, you’ve already done what you need to do to enable your students to take the 2020 AP Exams. Students don’t need any further registration to test on the new exam administration dates.
AP Coordinator Webinar
Watch this recorded coordinator webinar for details on the 2020 changes.
What You Still Need to Do
There are a few tasks you still need to take care of.
Check New Deadlines
- May 26, 11:59 p.m. ET: Deadline to indicate students’ fee reduction status.
- June 26: Postmark deadline for 2020 AP Exam payment to be sent to College Board. The invoice will be generated after the makeup AP Exam testing window in early June.
Confirm Students’ School Associations
To ensure accurate score reporting, make sure that the six-digit school code listed for each student in the AP Registration and Ordering student roster is correct. If the school code is incorrect for any student, contact the student and have them contact AP Services for Students to correct their account information.
What You No Longer Need to Do
- You don’t need to take any further action in AP Registration and Ordering for any of the following:
- canceling an exam or marking it as unused
- updating an exam order from standard to late testing
- indicating or canceling orders for special exam materials for SSD accommodations or additional exam materials (such as master CDs)
- You don’t need to receive, store, or return exam materials because exam materials and AP ID labels won’t be shipped to schools this year.
- You don’t need to prepare testing sites or recruit and train proctors because students will test at home this year.
What You Should Consider Doing
Depending on your school or district policies, consider taking these actions.
- Communicate expectations and provide support. If your school or district requires AP students to take the exams, remind your students of the requirement. If your school or district doesn’t require students to take the exams, consider what’s best for your students and support them in making a decision about taking the exam.
- Confirm each student’s email address. Make sure that each student’s College Board account email address is updated and that they can access that email account at home. If your students use a school-generated email address that might only be accessible from the school network, confirm that students have an email address that can be used outside the school network. This is necessary for College Board to deliver the exam to the student. If the student is using an address that will block emails from outside your school, contact the student and let them know to sign back into their College Board account to change their email address to a personal email address, to ensure they receive exam information.
- Communicate about testing location. Students may test at home or in schools, if they reopen.
- Determine and communicate your refund policy. College Board won’t charge unused/canceled exam fees this year. Schools may choose to refund students for waived fees or canceled exams.
- Determine your exam fee collection process. Schools that haven’t yet collected exam fees or have a remaining balance due from students, and that remain closed, may wish to consider using a payment collection provider.